NATIONAL CALL FOR TENDER
Tender Number: CBI/NHF/APR/2024/001
Care Best Initiative is requesting through this tender a company to provide detailed written
quotations for the supply of HP Laptops and Multipurpose printer in Maiduguri LGA of Borno
State.
The submission for this tender should include:
- An original copy of the bid.
- All documents (including this tender document) filled in English, signed and stamped (every
page) by the bidder. - A written quotation (on company letterhead) including all the product specifications, the price
per unit, and the total price. - A letter of introduction on company letterhead.
- An ID copy of the company legal representative; preferably an International Passport, Voters
card, National ID, or Driver’s license. - A registration document/certification/quality certificate from the relevant government agency,
copy of registration at the relevant Chamber of Commerce. - Evidence of tax registration and most recent tax clearance certificate.
Note for bidders:
- Items to be supplied at CBI Maiduguri Office, Borno State
- Quote validity and lead time should be clearly stated.
- A copy of company registration documents and license are included.
- On request, samples of the items should be available for delivery to Care Best Initiative within
24-48 hours. Each sample should be labelled clearly with the bidder’s company name. Bidder
should be able to provide samples to Care Best Initiative’s office in Damaturu, Yobe State OR
Maiduguri, Borno State. - Bidders are welcome to offer more than one type/size/exact specification of each item listed in
the table below, at different prices. This may be favourable to your quotation owing to expected
changes in identified demand. In that case, you may provide different offer forms for each item. - In case of making an error when writing the prices, please discard the page. Any alterations
including the use of correction fluid will render your offer invalid. - Queries and request for clarification of the specification can be made by E-mail to
[email protected] copying [email protected] – up to two
full working days may be required for a response – or by Telephone +2348123250459. - Payment will be performed in Nigerian Naira (NGN) hereby selected as the
contractual currency for this tender. - Payments from Care Best Initiative to the successful candidate will be done through
bank transfer. - Care Best Initiative reserves the right to contact previous organization with who the bidder has
worked and any financial or security authority for verification.
SELECTION CRITERIA
A technical analysis will be conducted by CBI for the bidder’s selection based on these
criteria detailed below and ranked in order of importance.
- ADMINISTRATIVE AND QUALITY/TECHNICAL SPECIFICATION
Quality/technical specification will be the first criteria to be considered by CBI to select a
vendor. The technical check will be based on FAIL/PASS criteria. If a supplier does
not meet the minimum standards of quality or non-compliance to tender requirements. CBI
will not consider the offer.
- PRICE REASONABLENESS
The price will be the second criteria to be considered by CBI to select the most competitive
supplier. Tenderers must quote in Nigerian Naira (NGN) as the contract currency shall be in
NGN.
- LEAD TIME
Preference will be given to suppliers proposing short and relevant lead time.
- PAST EXPERIENCES
Preference will be given to suppliers with proof of previous experience preferably with local
or International Organizations. (e.g similar value contracts, work in similar operational
areas, etc.).
GENERAL CONDITIONS:
- The closing date of this tender is fixed on 17/04/2024 at CBI offices at the following address:
CARE BEST INITIATIVE OFFICE CARE BEST INITIATIVE OFFICE
BEHIND UN OFFICE DON ETIEBET ALONG NEW
POMPOMARI BY PASS, BRABRA ESTATE,
MAIDUGURI, DAMATURU,
BORNO STATE YOBE STATE
and/or [email protected] copying [email protected] - Tenderers will fill, sign, stamp and return the Offer form according to CBI’s format.
- Tenderers will sign and return all pages of the Product Specifications for which they apply.
- The offer to the call for tender will not result in the award of a contract.
- All prices should be in NGN.
- The offer must be submitted to CBI procurement tender box in a sealed envelope with
the mention “CBI/NHF/APR/2024/001” and the purpose of the offer not to be opened before
17th April, 2024 at 10:00 am local time or by email to [email protected]
copying [email protected] - Unsealed envelopes and late offers will not be considered.
- Quantities are indicative and are subject to change.
- CBI will accept one final offer from each company that participates in the Tender. If a
vendor wishes to submit an updated offer, after submitting their first offer but before the closing
date, this should be clearly marked in the email. - Each Bid shall include a unique company name, representative and signature, phone number,
and email address. Any similarities could result in rejecting the bid. - Company Stamps should be unique, and the company name should be included in the
Stamp, and any information contained in the stamp should be unique to the company submitting
the offer. - THE OFFER WILL NOT BE CONSIDERED ELIGIBLE IF:
- White ink is used, price correction by hand.
- All papers are not signed and stamped.
To ensure that funds are used exclusively for humanitarian purposes and in accordance with donors’
compliance requirements, all contract offers are subject to the condition that contractors do not
appear on anti-terrorism lists in line with CBI donor compliance policy. To this end, CBI reserves
the right to carry out anti-terrorism checks on contractor, its board members, staff, volunteers,
consultants, financial service providers and sub-contractor.
NOTE: CBI adopts a zero-tolerance approach towards corruption and is committed to
respecting the highest standards in terms of efficiency, responsibility and transparency in its
activities. In particular, CBI has adopted a participatory approach to promote and ensure
transparency within the organization and has set up a complaint focal point via a specific e-mail
address c[email protected] as such, if you witness or suspect any unlawful, improper
or unethical act or business practices (such as soliciting, accepting or attempting to provide or
accept any kickback) during the tendering process, please send an e-mail
to [email protected]
BIDDER OFFER FORM
Date: ____________
Tender number: CBI/NHF/APR/2024/001
To be filled by Bidder (COMPULSORY)
Details of Bidding Company:
- Company Name:
- Company Authorized Representative Name: _______________________
- Company Registration No: _____________________________________
- Company Specialization: ______________________________________
- Mailing Address: ____________________________________________
a. Contact Numbers: Mobile No: ________________________________
b. E-mail Address: ___________________________________________
I undersigned ______________________________, agree to provide CBI, non-
profit NGO, with items answering the following specifications, according to the general
conditions and responsibilities that I engage myself to follow.
PLEASE COMPLETE THE FOLLOWING TABLE: NOTE THAT ALL ITEM
PRICES SHOULD BE FILLED. IN CASE, SOME ITEMS ARE NOT QUOTED, CBI WILL
NOT CONSIDER THE OFFER.
OFFICE EQUIPMENT
S/N ITEM UNITS QUANITY UNIT COST TOTAL COST
1. HP Laptop Intel core i5 10th Gen Touchscreen 16gb RAM 512 SSD Windows 11 Pieces 2
2. Multipurpose colour printer (Konica) Wireless All-in-One Printer, Remote Mobile Print, Scan and Copy, Duplex Printing Pieces 1
*Note: kindly share pictorial sample if available.
BIDDER’S COMMENTS/REMARKS:
- ____________________________________________________________
- ____________________________________________________________
DELIVERY CONDITIONS GUARANTEED BY THE BIDDER:
…………………………………………. Days for 100% of the supply/services
BIDDER’S TERMS AND CONDITIONS:
- Validity of the offer: ___________
- Terms of delivery: ___________
Name of Bidder’s Authorized Representative: ____________
Authorized signature and stamp: ___________ Date: ______