CALL FOR EXPRESSION OF INTEREST AT CARE BEST INITIATIVE

Tender Number: CBI/NHF/NUTRITION/JUN/2022/007
Care Best Initiative (CBI) invitation to CBI/NHF/NUTRITION/JUN/2022/007 for Food
Distribution Vendor in Adamawa (Guyuk and Shelleng LGAs) and Borno (Nganzai LGA).
The submission for this Bid should include:
 An original copy of the bid
 All documents (including this bid document) filled in English, signed and stamped (every
page) by the bidder
 A letter of introduction on company letterhead.
 An ID copy of the company legal representative; preferably an international Passport,
voters card, National ID, car driver’s license
 A registration document/certification/quality certificate from the relevant government
agency, copy of his registration at the relevant Chamber of Commerce.
 Evidence of tax registration and most recent tax clearance certificate
Note for bidders:
 Service Delivery will be made in Guyuk and Shelleng in Adamawa and Borno (Nganzai
LGA respectively.
 A copy of company registration documents and license are to be submitted when making
your bidding.
 Queries and request for clarification of the specification can be made by E-mail to
[email protected] copying [email protected] – up to two full
working days may be required for a response – or by Telephone +2347038187312.
 Payment will be performed in Nigerian Naira (NGN) hereby selected as the contractual
currency for this bid.
 Payments from Care Best Initiative to the successful candidate will be done through bank
transfer or cheque within Care Best Initiative premises.
 Care Best Initiative reserves the right to contact previous organization with who the bidder
has worked and any financial or security authority for verification.
SELECTION CRITERIA
A technical analysis will be conducted by CBI for the bidder’s selection based on these criteria
detailed below and ranked in order of importance.

1. QUALITY/TECHNICAL SPECIFICATION

Quality/technical specification will be the first criteria to be considered by CBI to select a
vendor. The technical check will be based on FAIL/PASS criteria. If a supplier does not
meet the minimum standards of quality. CBI will not consider the offer.

2. PRICE REASONABLENESS
   The price will be the second criteria to be considered by CBI to select the most competitive
   supplier. Tenderers must quote in Nigerian Naira (NGN) as the contract currency shall be
   in NGN.
3. LEAD TIME
   Preference will be given to suppliers proposing short and relevant lead time.
4. PAST EXPERIENCES
   Preference will be given to suppliers with proof of previous experience preferably with
   local or International Organizations. (e.g similar value contracts, work in similar
   operational areas, etc.).
   GENERAL CONDITIONS:
5. The closing date of this tender is fixed on 03/08/2022 at Yola and Borno Office at the
   following address:

Care Best Initiative Office
Wauro Jabbe, Lakarre B,
After Lccn 18, Yola South,
Adamawa State.
Or
Care Best Initiative,
Behind UN Building,
Popmpomari By-Pass,
Maiduguri, Borno State.
Pr[email protected] copying [email protected]

2. Bidders will fill, sign, stamp and return the Offer form according to CBI’s format.
3. Bidders will sign and return all pages of the application they applied for.
4. The offer to the call for bid will not result in the award of a contract.
5. All prices should be in NGN.
6. The application must be submitted to CBI procurement tender box in a sealed envelope with
   the mention “CBI/NHF/NUTRITION/JULY/2022/007” not to be opened before 3

rd August, 2022
at 02:00 pm local time’’ and the purpose of the offer or by email to
pro[email protected] copying [email protected].

7. Unsealed envelopes late offers will not be considered.

9. CBI will accept one final offer from each company that participates in the bid. If a vendor
   wishes to submit an updated offer, after submitting their first offer but before the closing date, this
   should be clearly marked in the email.
10. Each Bid shall include a unique company name, representative and signature, phone number,
    and email address. Any similarities could result in rejecting the bid.
11. Company Stamps should be unique, and the company name should be included in the Stamp,
    and any information contained in the stamp should be unique to the company submitting the offer.
12. THE OFFER WILL NOT BE CONSIDERED ELIGIBLE IF:
     White ink is used, price correction by hand.
     All papers are not signed and stamped.
     Electronic stamp and signature is used.
    To ensure that funds are used exclusively for humanitarian purposes and in accordance with
    donors’ compliance requirements, all contract offers are subject to the condition that contractors
    do not appear on anti-terrorism lists in line with CBI donor compliance policy. To this end, CBI
    reserves the right to carry out anti-terrorism checks on contractor, its board members, staff,
    volunteers, consultants, financial service providers and sub-contractor.
    NOTE: CBI adopts a zero tolerance approach towards corruption and is committed to respecting
    the highest standards in terms of efficiency, responsibility and transparency in its activities. In
    particular, CBI has adopted a participatory approach to promote and ensure transparency within
    the organization and has set up a complaint focal point via a specific e-mail address
    [email protected]. As such, if you witness or suspect any unlawful, improper or
    unethical act or business practices (such as soliciting, accepting or attempting to provide or accept
    any kickback) during the tendering process, please send an e-mail to
    [email protected]

BIDDER OFFER FORM
Date: ____________.
Tender number: CBI/NHF/NUTRITION/JULY/2022/007
To be filled by Bidder (COMPULSORY)
Details of Bidding Company:

1. Company Name: _________________________________________________
2. Company Authorized Representative Name: __________________________
3. Company Registration No: ________________________________________
4. Company Specialization: _________________________________________
5. Mailing Address: ________________________________________________
   a. Contact Numbers: Mobile No: ______________________________________
   b. E-mail Address: _________________________________________________

I undersigned ______________________________, agree to provide CBI, non-
profit NGO, with items answering the following specifications, according to the general conditions

and responsibilities that I engage myself to follow.

BIDDER’S COMMENTS/REMARKS:
1.________________________________________________________________
2._______________________________________________________________

DELIVERY CONDITIONS GUARANTEED BY THE BIDDER:
…………………………………………. Days for 100% of the supply/services

BIDDER’S TERMS AND CONDITIONS:

1. Validity of the offer: ___________
2. Terms of delivery: ___________
   Name of Bidder’s Authorized Representative: ____________
   Authorized signature and stamp: ____________
   Date: ____________