NATIONAL CALL FOR BID AT CARE BEST INITIATIVE



Bid Number: CBI/NHF/WASH/JULY/2022/009
Care Best Initiative is requesting through this Bid a company to provide detailed written quotations
for the supply of 1 Stance of Emergency-VIP latrine.
The submission for this Bid should include:
 An original copy of the bid
 All documents (including this Bid document) filled in English, signed and stamped (every
page) by the bidder
 A written quotation (on company letterhead) including all the product specifications, the
price per unit, and total price.
 A letter of introduction on company letterhead.
 An ID copy of the company legal representative; preferably an international Passport,
voters card, National ID, car driver’s license
 A registration document/certification/quality certificate from the relevant government
agency, copy of his registration at the relevant Chamber of Commerce.
 Evidence of tax registration and most recent tax clearance certificate
Note for bidders:
 Delivery of Service will be made at Mobar, Damasak LGA, Borno State.
 Quote validity and lead time should be clearly stated
 A copy of company registration documents and license are included
 On request, samples of the items should be to Care Best Initiative within 24-48 hours. Each
sample should be labeled clearly with the bidder’s company name. Bidder should be able
to provide samples to Care Best Initiative’s office in Borno State.
 Bidders are welcome to offer more than one type/size/exactspecification of each item listed
in the table below, at different prices. This may be favorable to your quotation owing to
expected changes in identified demand. In that case, you may provide different offer forms
for each item.
 In case of making an error when writing the prices, please discard the page. Any alterations
including the use of correction fluid will render your offer invalid.
 Queries and request for clarification of the specification can be made by E-mail to
[email protected] copying [email protected] – up to two full
working days may be required for a response – or by Telephone +2347038187312.
 Payment will be performed in Nigerian Naira (NGN) hereby selected as the contractual
currency for this Bid.

 Payments from Care Best Initiative to the successful candidate will be done through bank
transfer or cheque within Care Best Initiative premises.
 Care Best Initiative reserves the right to contact previous organization with who the bidder
has worked and any financial or security authority for verification.
SELECTION CRITERIA
A technical analysis will be conducted by CBI for the bidder’s selection based on these criteria
detailed below and ranked in order of importance.

  1. QUALITY/TECHNICAL SPECIFICATION
    Quality/technical specification will be the first criteria to be considered by CBI to select a
    vendor. The technical check will be based on FAIL/PASS criteria. If a supplier does not
    meet the minimum standards of quality. CBI will not consider the offer.
  2. PRICE REASONABLENESS
    The price will be the second criteria to be considered by CBI to select the most competitive
    supplier. Bidders must quote in Nigerian Naira (NGN) as the contract currency shall be in
    NGN.
  3. LEAD TIME
    Preference will be given to suppliers proposing short and relevant lead time.
  4. PAST EXPERIENCES
    Preference will be given to suppliers with proof of previous experience preferably with
    local or International Organizations. (E.g. similar value contracts, work in similar
    operational areas, etc.).
    GENERAL CONDITIONS:
  5. The closing date of this Bid is fixed on 08/08 /2022 at Borno office at the following address :

CARE BEST INITIATIVE OFFICE
BEHIND UN BUILDING
POMPOMARI BY-PASS
MAIDUGURI,
BORNO STATE.
and/or [email protected] copying [email protected]

  1. Bidders will fill, sign, stamp and return the Offer form according to CBI’s format.
  2. Bidders will sign and return all pages of the Product Specifications for which they apply.
  3. The offer to the call for Bid will not result in the award of a contract.
  4. All prices should be in NGN.

  1. The offer must be submitted to CBI procurement Bid box in a sealed envelope with the mention
    “CBI/NHF/WASH/JULY/2022/009” not to be opened before 8

th August, 2022 at 2:00 pm local
time’’ and the purpose of the offer or by email to [email protected] copying
[email protected]

  1. Unsealed envelopes late offers will not be considered.
  2. Quantities are indicative and are subject to change.
  3. CBI will accept one final offer from each company that participates in the Bid. If a vendor
    wishes to submit an updated offer, after submitting their first offer but before the closing date, this
    should be clearly marked in the email.
  4. Each Bid shall include a unique company name, representative and signature, phone number,
    and email address. Any similarities could result in rejecting the bid.
  5. Company Stamps should be unique, and the company name should be included in the Stamp,
    and any information contained in the stamp should be unique to the company submitting the offer.
  6. THE OFFER WILL NOT BE CONSIDERED ELIGIBLE IF:
     White ink is used, price correction by hand.
     All papers are not signed and stamped.
     Electronic stamp and signature is used.
    To ensure that funds are used exclusively for humanitarian purposes and in accordance with
    donors’ compliance requirements, all contract offers are subject to the condition that contractors
    do not appear on anti-terrorism lists in line with CBI donor compliance policy. To this end, CBI
    reserves the right to carry out anti-terrorism checks on contractor, its board members, staff,
    volunteers, consultants, financial service providers and sub-contractor.
    NOTE: CBI adopts a zero tolerance approach towards corruption and is committed to respecting
    the highest standards in terms of efficiency, responsibility and transparency in its activities. In
    particular, CBI has adopted a participatory approach to promote and ensure transparency within
    the organization and has set up a complaint focal point via a specific e-mail address
    [email protected] As such, if you witness or suspect any unlawful, improper or
    unethical act or business practices (such as soliciting, accepting or attempting to provide or accept
    any kickback) during the Biding process, please send an e-mail to [email protected]


BIDDER OFFER FORM
Date: ____________.
Bid number: CBI/NHF/WASH/JULY/2022/002
To be filled by Bidder (COMPULSORY)
Details of Bidding Company:

  1. Company Name: _________________________________________________
  2. Company Authorized Representative Name: __________________________
  3. Company Registration No: ________________________________________
  4. Company Specialization: _________________________________________
  5. Mailing Address: ________________________________________________
    a. Contact Numbers: Mobile No: ______________________________________
    b. E-mail Address: _________________________________________________

I undersigned ______________________________, agree to provide CBI, non-
profit NGO, with items answering the following specifications, according to the general conditions

and responsibilities that I engage myself to follow.
PLEASE COMPLETE THE FOLLOWING TABLE: NOTE THAT ALL ITEM PRICES
SHOULD BE FILLED. IN CASE, SOME ITEMS ARE NOT QUOTED, CBI WILL NOT
CONSIDER THE OFFER.

1 Stance of Emergency-VIP latrine
Latrines

work partition No Item/Description Unit Qty Unit
Cost
(N)
Total
Cost

Sub structure –
Concrete works

Plain in situ concrete (concrete mix 1:2:4 – 20mm aggregate) in:
Foundation (footing) m3 1.0
Reinforced concrete (1:2:4-
20mm aggregate) in:

Precast concrete vent pipe slabs
(1250 x 270 x 75 mm)

m3 0.06

Precast concrete service slabs
(1250 x 500 x 75 mm)

m3 0.06

100 mm PVC vent pipes
extending 500mm above the roof
of the latrines

Piece 1.0

Superstructure(z
inc)

Zinc roofing sheet laid at 150 mm and lap and 2 corrugation side laps
nailed to:
Walls m2 10.7
Roof m2 1.3
Doors Piece 1.0
Privacy wall m2 1.2
Steel pole, 50mm bar Pieces 4.0
Carpentry and joinery; Treated sawn hardwood
100mm X 50mm for structure
frame

m 19.0
75mm x 50mm for privacy wall m 7.0
75mm x 50mm rafter m 6.0
Wire Mesh (Net) m2 1.8
Nails Kg 2.0
Hinges (4 inches) Pieces 2.0
Latches (4 inches) Pieces 1.0
Door handle (5 inches) Pieces 1.0
Spring (very flexible) Pieces 1.0
TOTAL

BIDDER’S COMMENTS/REMARKS:
1.________________________________________________________________
2._______________________________________________________________

DELIVERY CONDITIONS GUARANTEED BY THE BIDDER:
…………………………………………. Days for 100% of the supply/services


BIDDER’S TERMS AND CONDITIONS:

  1. Validity of the offer: ___________
  2. Terms of delivery: ___________
    Name of Bidder’s Authorized Representative: ____________
    Authorized signature and stamp: ____________
    Date: ____________