RFP – ENGAGEMENT OF A CONSULTANT FOR RECORDS MANAGEMENT SERVICES INTRODUCTION
The AFRICAN REINSURANCE CORPORATION (“Africa Re” or “the Corporation”) is an international organisation with headquarters in Lagos, Nigeria, and with a dual commercial and developmental mandate focused on the African insurance sector.
Africa Re has
• Six (6) Regional Offices: Casablanca (Morocco), Abidjan (Côte d’Ivoire), Nairobi (Kenya), Lagos (Nigeria), Cairo (Egypt) and Ebène (Mauritius).
• Four (4) wholly owned Operating Subsidiaries, namely: Africa Re South Africa Limited (Johannesburg, South Africa), Sherborne Number Ten Investment Limited (Johannesburg, South Africa), Africa Retakaful Company (Cairo, Egypt) and Africa Re Underwriting Agency Limited (Dubai International Financial Centre, United Arab Emirates).
• Two (2) Contact Offices in Addis Ababa (Ethiopia) and Khartoum (Sudan),
• One (1) Underwriting Representative Office in Kampala (Uganda). Africa Re has a fully registered foundation (Africa Re Foundation) based in Ebène (Mauritius) that oversees all Corporate Social Responsibility initiatives.
• One (1) Admitted Operating License in Brazil.
The Corporation, created by a multilateral agreement in 1976, is owned by 42 member states of the African Union (AU), the African Development Bank (AfDB), 113 African insurance and reinsurance companies and 3 leading global insurance and reinsurance groups.
The financial strength and credit rating of the Corporation is “A” by A.M. Best and “A-” by Standard & Poor’s.
PROJECT SCOPE
Africa Re is seeking to engage a Firm or Consultant to provide records management services at its head office in Lagos, Nigeria, and specifically to:
• Process the backlog of available physical records;
o Packing and sorting of the records
o Indexing of the records
o Inventory and documentation of the records (with the provision of an electronic copy of the physical records inventory and documentation)
o Organization of the processed records in a standard or specific order
o Arrangement of the processed records in the archive boxes and on the designated storage shelves
• Carry out evaluation and appraisal of the physical records to ascertain the valuable ones and determine further storage or archiving
• Dispose the non-valuable records in line with the approved policies or procedures or standards
• Procure relevant archives or records management facilities
Please download full RFP below
RFP – Engagement of a Consultant for Records Management Services
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