Nutrition International (NI) is a non-profit organization dedicated to improving the nutrition of vulnerable
populations worldwide. Founded in 1992, Nutrition International is a global organization dedicated to
delivering proven nutrition interventions to those who need them most. Working in partnership with countries, donors and implementers, our experts conduct cutting-edge nutrition research, support critical policy formulation, and integrate nutrition into broader development programs. In more than 60 countries, primarily in Asia and Africa, Nutrition International nourishes people to nourish life.
We kindly request you to submit your quotation for 58,000 Co-packs of Zinc Sulphate and LO-ORS, as
detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached
hereto as Annex 2.
Quotations may be submitted on or before June 30, 2023 and via (choose appropriate box) ☒e-mail,
☐courier mail or ☐facsimile to the address below:
Nutrition international.
[email protected]
Dr Osita Okonkwo
Country Director
Quotations submitted by email must be limited to a maximum of 10MB, virus-free. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by NI after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files.
Please take note of the following requirements and conditions pertaining to the supply of the
abovementioned goods.
Exact Address/es of Delivery
Location/s (identify all, if multiple)
Central Medical Store, Sokoto state, Sokoto state Ministry of Health – (38,000 Co-packs) Kano State Drug Medical Supply and Consumable Agency (DMSCA), Ibrahim Taiwo Road, Kano, Kano State – (20,000 Co-packs)
Latest Expected Delivery
Date and Time (if delivery
time exceeds this, quote may
be rejected by NI)
☒ 20 days from the issuance of the Purchase Order (PO)
Time: 5PM Local time
Delivery Schedule
☒Required
☐Not Required
Packing Requirements
Mode of Transport
☐ AIR ☒LAND
☐SEA ☐OTHER [pls. specify]
Preferred
Currency of Quotation
☐Local Currency: USD
After-sales services required ☐ Replacement of damage packs due to manufacturing error or handling prior to delivery
Deadline for the Submission of Quotation
COB, Friday, June 30, 2023 and 5:00PM
All documentations, including catalogs, instructions and operating manuals, shall be in this language
☒ English
Documents to be submitted
☒ Duly Accomplished Form as provided in Annex 2, and in accordance with the list of requirements in Annex 1 and 3.
☐ Confirmation that licenses of this nature have been obtained in the past and an expectation of obtaining all the necessary licenses should the quotation be selected;
☒ Quality Certificates (ISO, certificate of analysis etc.);
☒ Latest Business Registration Certificate ;
☒ Latest Internal Revenue Certificate / Tax Clearance;
☐ Manufacturer’s Authorization of the Company as a Sales Agent (if Supplier is not the manufacturer);
☒ Certificate of Exclusive Distributorship in the country (if applicable, and if Supplier is not the manufacturer);
☒ Patent Registration Certificates (if any of technologies submitted in the quotation is patented by the Supplier);
☒ Written Self-Declaration of not being included in any anti- terrorism and economic sanctions list, including the following:
Government of Canada – Office of the Superintendent of Financial Institutions: http://www.osfi-bsif.gc.ca/Eng/fi-if/amlc-clrpc/atf-fat/Pages/default.aspx
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Government of Canada – Public Safety Canada:
https://www.publicsafety.gc.ca/cnt/ntnl-scrt/cntr-trrrsm/lstd-ntts/crrnt-lstd-ntts-en.aspx
Government of Canada – Export and Import Controls:
https://www.international.gc.ca/controls-controles/index.aspx?lang=eng
United Nations: https://www.un.org/sc/suborg/en/sanctions/un-sc-consolidated-list
☐ Others [pls. specify as many as required]
Period of Validity of Quotes
starting the Submission Date
☒ 90 days
In exceptional circumstances, NI may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever to the Quotation.
Partial Quotes ☒ Not permitted
☐ Permitted [pls. provide conditions for partial quotes, and ensure
that requirements are properly listed to allow partial quotes (e.g., in
lots, etc.)]
Payment Terms1
☒ 100% upon complete delivery of goods
☐ Others [pls. specify]
Liquidated Damages ☒ Will not be imposed
☐ Will be imposed under the following conditions:
Percentage of contract price per day of delay: _ Max. no. of days of delay: _
After which NI may terminate the contract.
Evaluation Criteria
[check as many as applicable]
☒ Technical responsiveness/Full compliance to requirements and lowest price Comprehensiveness of after-sales services
☒ Full acceptance of the PO/Contract General Terms and Conditions [this is a mandatory criterion and cannot be deleted regardless of the nature of services required]
☒ Earliest Delivery / Shortest Lead Time2
☐ Others [pls. specify]
NI will award to: ☒ One and only one supplier
☐ One or more Supplier, depending on the following factors: [Clarify fully how and why will this be achieved. Please do not choose this
1 NI preference is not to pay advanced amount upon signing of contract. If vendor strictly requires advanced payment,
it will be limited only up to 20% of the total price quote and NI shall require the vendor to submit a bank guarantee to NI, in the same amount as the advanced payment made by NI to the vendor.
2 This shall be used for time-critical and/or exigent requirements (e.g., post-crisis emergencies, etc.).
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option without indicating the parameters for awarding to multiple Suppliers]
Type of Contract to be Signed ☒ Purchase Order
☐ Contract (Goods and-or Services)
☐ Other Type/s of Contract [pls. specify]
Contract General Terms and Conditions
☒ General Terms and Conditions for contracts (goods and/or services)
Special conditions of Contract ☒ Cancellation of PO/Contract if the delivery/completion is delayed by more than 30 days
☐ Others [pls. specify]
Conditions for Release of Payment
Passing Inspection (Visual inspection)
☒ Passing all Testing (specified formulation)
☒ Written Acceptance of Goods based on full compliance with RFQ requirements.
☐ Others [pls. specify]
Annexes to this RFQ ☒ Specifications of the Goods Required (Annex 1)
☒ Form for Submission of Quotation (Annex 2)
☒ General Terms and Conditions / Special Conditions: in accordance with requirement from annex 1 & 3.
☐ Others [pls. specify, if any]
Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process.
Contact Person for Inquiries
(Written inquiries only)3
Dr. Osita Okonkwo
County Director
[email protected]
Any delay in NI’s response shall not be used as a reason for extending the deadline for submission unless NI determines that such an extension is necessary and communicates a new deadline to the Proposers.
Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of NI requirements.
3 This contact person and address is officially designated by NI. If inquiries are sent to other person/s or address/es,
even if they are NI staff, NI shall have no obligation to respond nor can NI confirm that the query was received.
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The quotation that complies with all of the specifications, requirements and offers the lowest price, as well
as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements
shall be rejected. Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by NI. The unit price shall prevail, and the total price shall be corrected. If the supplier does not accept the final price based on NI’s re-computation and correction of errors, its quotation will be rejected.
At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation
in exchange rates, or any other market factors shall be accepted by NI after it has received the quotation.
At the time of award of Contract or Purchase Order, NI reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions.
Any Purchase Order that will be issued because of this RFQ shall be subject to the General Terms and
Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts
without question the General Terms and Conditions of NI indicated above.
NI is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any
costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process.
NI encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to NI if
you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design,
specifications, cost estimates, and other information used in this RFQ.
NI implements a zero tolerance on fraud and other proscribed practices and is committed to identifying and addressing all such acts and practices against NI, as well as third parties involved in NI activities.
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Annex 1
Technical Specifications
Zinc/ORS Co-Pack Technical Specification
- Product Description
FINISHED PRODUCT
1.1. The Zinc/ORS Co-Pack must contain 2 sachets of ORS (20.5 g /each sachet) and 10 dispersible tablets of Zinc Sulfate (20 mg).
1.2. The Zinc/ORS Co-Packs must be suitable for shipment, storage and use in countries that have adverse climatic and storage conditions (e.g. high temperature and humidity, etc. herein considered as Climatic Zones IVa and/or IVb).
1.3. The product must be packed in a child proof/ tamper-evident container.
1.4. A flavoring agent must be added to mask any unpleasant smell or taste attributable to the vitamins and minerals.
1.5. Zinc tablets should be easily dispersible in less than one minute.
CO-PACK CONTENTS
1.6. The Active Pharmaceutical Ingredient (API) and excipients must comply with the monograph and general notices (and general requirements) from one of the following pharmacopeias: British (BP), International (Ph. Int.) or United States (USP). Ingredients Label Claim
Oral Rehydration Salts 20.5 g Sachet for 500 ml Solution (New WHO Formula)
Sodium Chloride BP,
Potassium Chloride BP,
TriSodium Citrate BP,
Anhydrous Glucose BP
Zinc Sulfate Dispersible Tablets 20 mg Zinc Sulfate Monohydrate USP equivalent to 20 mg elemental Zinc
DISPERSIBILITY
1.7. As the zinc tablets will be used in infants and young children, it is essential that the tablets be dispersible. This means that the tablets should completely disaggregate in less than 60 seconds in 5 ml of tap water or breast milk.
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TASTE MASKING
1.8. Zinc salts have a bad metallic taste so, to get infants and young children to take zinc tablets or zinc oral solution repeatedly every day for 10–14 days, it is essential that this metallic taste be totally masked.
SHELF-LIFE
1.9. The product must contain a shelf-life of at a minimum 36 months.
- PACKING AND LABELING INSTRUCTIONS CO-PACK LABELS
2.1. Packaging must conform to the latest edition of British (BP), United States (USP), European (Ph. EUR) or other internationally recognized Pharmacopeia Standard for Pharmaceutical packaging and should be suitable for shipment, storage and use at elevated temperatures and humidity typical of Zone IVa and/or Zone IVb country climate.
2.2. The Co-Packs must be protected from light/moisture/rodents/ damage to packaging and stored in dry conditions.
2.3. Co-Packs are packaged in appropriately labeled packaging containers including directions for use and delivery of each dosage unit. Statements and Labelling must comply with the relevant pharmacopoeia standard: e.g. United States Pharmacopeia (USP) or other internationally recognized pharmacopeia standards.
2.4. The co-pack label shall contain the following information in English:
a. Contents: each co-pack should contain lo-ORS 2 sachets of 20.5g for 1000ml and 10 dispersible tablets of Zinc Sulfate (20 mg).
b. The label on the package should include the name and amount of the active ingredient, batch number, expiry date (MM/YYYY), manufacturer’s name and address, number of units per package, and dosage form
c. Usage: (directions on how the contents should be used)
d. Storage Conditions (Directions on how the product should be stored to maintain shelf life/quality – See point 2.2 above)
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Items to be Supplied Quantity Description / Specifications of Goods
Latest Delivery Date
Zinc and LO-ORS co-pack 58,000 packs (20,000 co- pack to Kano & 38,000 co- pack to Sokoto)
Please check this RFQ Annex 1
Technical Specifications (PAGE 7)
Delivered at Kano Drugs Medical Supply and Consumable Agency (DMSCA), Kano State and
Sokoto State Ministry of Health by no later than July 30, 2023
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Annex 2
FORM FOR SUBMITTING SUPPLIER’S QUOTATION
(This Form must be submitted only using the Supplier’s Official Letterhead/Stationery)
We, the undersigned, hereby accept in full the NI General Terms and Conditions, and hereby offer to supply the items listed below in conformity with the specification and requirements of NI as per RFQ Reference No. _:
TABLE 1: Offer to Supply Goods Compliant with Technical Specifications and Requirements
Item No. Description/Specification of Goods Quantity Unit Price Total Price per Item
Latest Delivery Date
Total Prices of Goods
Add : Cost of Transportation to Kano and Sokoto STATE
Add : Cost of Insurance
Add : Other Charges (for instance; Offloading etc. pls. specify)
XXXX (Please show percentage of total cost)
Total Final and All-Inclusive Price Quotation
TABLE 2: Offer to Comply with Other Conditions and Related Requirements (please indicate as applicable)
Other Information pertaining to our Quotation are as follows:
Your Responses
Yes, we will comply
No, we cannot comply
If you cannot comply, pls. indicate counter proposal
Delivery Lead Time
Estimated weight/volume/dimension of the Consignment:
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Country/ies Of Origin4:
Warranty and After-Sales Requirements
a) Training on Operations and Maintenance
b) Minimum one (1) year warranty on both parts and labor
c) Service Unit to be Provided when the Purchased Unit is Under Repair
d) Brand new replacement if Purchased Unit is beyond repair
e) Others
Validity of Quotation
All Provisions of the NI General Terms and Conditions Other requirements [pls. specify]
All other information that we have not provided automatically implies our full compliance with the
requirements, terms and conditions of the RFQ.