REQUEST FOR PROPOSAL – PROVISION OF PROPERTY MANAGEMENT SERVICES TO THE AFRICA RE HEAD OFFICE BUILDING & MANAGEMENT RESIDENCES
1- INTRODUCTION
The AFRICAN REINSURANCE CORPORATION (“AFRICA RE” OR “THE CORPORATION”) is an international organisation with headquarters in Lagos, Nigeria, with a dual commercial and developmental mandate focused on the African insurance sector.
Africa Re has six regional offices: Casablanca (Morocco), Abidjan (Côte d’Ivoire), Nairobi (Kenya), Lagos (Nigeria), Cairo (Egypt) and Ebène (Mauritius). In addition, Africa Re wholly owns four operating subsidiaries, namely: Africa Re South Africa Limited (Johannesburg, South Africa), Sherborne Number Ten Investment Limited (Johannesburg, South Africa), Africa Retakaful Company (Cairo, Egypt) and Africa Re Underwriting Agency Limited (Dubai International Financial Centre, United Arab Emirates). The Corporation is an admitted reinsurer in Brazil and has contact offices in Addis Ababa (Ethiopia) and Khartoum (Sudan) with an additional Underwriting Representative Office in Kampala (Uganda). Africa Re has a fully registered foundation (Africa Re Foundation) based in Ebène (Mauritius) that oversees all Corporate Social Responsibility initiatives.
The Corporation, created by a multilateral agreement in 1976, is owned by 42 member states of the African Union (AU), the African Development Bank (AfDB), 113 African insurance and reinsurance companies and three leading global insurance and reinsurance groups. The Corporation has been assigned a financial strength and credit rating of “A” by A.M. Best and “A-” by Standard & Poor’s, both a with Stable Outlook.
2- DESCRIPTION OF THE PROPERTIES
Africa Re has an 11 floor Head Office Building situated at Victoria Island, Lagos and two (2) Management residences located at Victoria Island and Ikoyi respectively.
The Head Office Building has a ground floor and ten (10) upper floors with a total office area of 7347.43 m2 with parking areas located on the 1st and 2nd floors. The building is located on Plot 1679 Karimu Kotun Street, Victoria Island, Lagos.
3- REQUEST
Africa Re seeks to invite interested, competent and reputable Property Management Service providers with office in Lagos, Nigeria to submit both technical and financial proposals for the provision of property management services for the building.
The services required shall include but not limited to the following:
1. Comprehensive marketing and advertisement of lettable spaces including tenant screening, selection and timely rent collection.
2. Lease management services involving regular inspection and provision of cost effective and reliable maintenance services.
3. In conjunction with the Administration & General Services Department engage and supervise third party staff engaged for property management services namely cleaning & janitorial services, lift maintenance, generators maintenance, security services amongst others.
4. Jointly draw up a service budget and manage the service charge account for the provision of services in collaboration with Administration & General Services Department’s designated officers.
5. Maintain all records of costs relating to leases, rental collections, and maintenance amongst others.
6. In liaison with the Administration & General Services Department, provide on a quarterly basis to the occupants of the building, an updated service charge account of all incomes and spending relating to services.
7. Provide an efficient management of our properties to ensure that our properties are well-rated in terms of maintenance costs and that they will always be an attractive lease with a high renewal rate.
4- PRESENTATION OF PROPOSAL
To facilitate the analysis of responses to this RFP, the responding vendors are required to prepare their proposals following the instructions outlined in this section. The firms/vendors whose proposals deviate from these instructions would be considered non-responsive and may be disqualified at the discretion of Africa Re.
Proposals should be clear and comprehensive. It should provide a straightforward, concise description of the vendor’s capabilities to meet the requirements of the RFP. Emphasis should be laid on accuracy, completeness and clarity of content. All parts, pages, figures and tables should be numbered and clearly labelled. The proposal should be organized into the following major sections:
4.1 Executive Summary
This part of the response to the RFP should be limited to a brief narrative highlighting the Property Manager’s proposal. The summary should contain as few technical details as possible and should be oriented towards non-technical personnel. The Executive Summary should not include cost quotations.
4.2 Experience of the Property Manager
The Property Manager is expected to provide information to enable Africa Re to evaluate their stability, capability and ability. Africa Re may require additional documentation for clarification.
The Property Manager should demonstrate that they have undertaken similar works with other organizations comparable in nature, size and reputation. References, where existing, should be added as appendices.
[Using the format below, the Property Manger should provide information on each relevant Organization/Client for which they have provided facility management services similar to the one requested in this RFP. Each Organization should not exceed a page.]
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- RFP – PROVISION OF PROPERTY MANAGEMENT SERVICES TO THE AFRICA RE HEAD OFFICE BUILDING & MANAGEMENT RESIDENCESDownload PDF English 415 KB