AFRICAN MINISTERS’ COUNCIL ON WATER (AMCOW)
PRE-QUALIFICATION OF SUPPLIERS FOR THE YEAR 2023-2024
1. INTRODUCTION
The African Minister’s Council on Water (AMCOW) was formed in 2002 in Abuja Nigeria, Primarily to promote cooperation, security, social and economic development and poverty eradication among members states through the effective management of the continent’s water resources and provision of water supply services. The mission of AMCOW is to provide political leadership, policy direction and advocacy in the provision, use and management of water resources for sustainable social and economic development and maintenance of African ecosystems.
The organs and structures of AMCOW now serves as the Technical Working Group on Water and Sanitation of the specialized technical committee (STC) on Agriculture, Rural Development, Water and Environment (ARDWE) of the African Union (AU).
AMCOW now invites interested suppliers or vendors to participate in the prequalification supplies for goods and services for the period of two years from 31st January 2023 to 31st December 2024. This exercise will enable all suppliers who are interested in partnering with AMCOW for the supply of goods and services get shortlisted as qualified AMCOW Supplies/Vendors. This will them eligible to fairly compete for any business opportunities that may be available at AMCOW for the supply and goods and services.
2. PRE-QUALIFICATION OBJECTIVES
a. To search for new suppliers of various goods and services on the market
b. To create a list of suppliers per category who shall be used every time AMCOW has a requirement
c. To benchmark market rates, quality, and competitiveness
d. Explore innovative solutions
e. To develop local suppliers
3. ELIGIBILITY REQUIREMENTS
An applicant, and all parties constituting the Applicant, shall meet the following criteria to be eligible to participate in AMCOW procurement;
i. The applicant must have the legal capacity to enter into a contract;
ii. The applicant is not insolvent, in receivership; bankrupt; or being wound up
iii. The applicant’s business activities have not been suspended;
iv. The applicant is not the subject of legal proceedings for any of the circumstances in (2) and
v. The applicant has fulfilled his or her obligations to pay taxes and social security contributions.
4. COST OF APPLYING
The applicant shall bear all costs associated with the preparation and submission of its application and AMCOW will, in no case, be responsible or liable for these costs, regardless of the conduct or outcome of the prequalification process.
5. CLARIFICATION OF PREQUALIFICATION DOCUMENTS
Prospective bidders are to submit pre-qualification/EOI documents for the category desired in two copies each for the technical bids and another for the financial proposal packaged in a sealed envelope clearly marked prequalified documents for the desired category or Expression of Interest.
6. RESPONSE METHODOLOGY
Suppliers can either send sealed bids or submit responses online.
1. Sealed submission: All bids should be submitted at the AMCOW secretariat, No 11, T.Y Danjuma Street, Asokoro, Abuja. This is a physical channel for carrying out RFP-related correspondence. The place and manner of submission are as give below:
2. Online submission: suppliers can also send their responses online. Responses can be emailed to [email protected]
7. RFP TIMELINES
The timeline for this proposal process is outlined below:
Activities Date & Time
i. RFP response proposal deadline 6th January 2023 @ 5:00pm
ii. Evaluation 9th – 13th January 2023
iii. Communication to successful bidders 15th January 2023
8. EVALUATION CRITERIA
Evaluation criteria Criteria description Weightage (%)
Preliminary evaluation Is the vendor/supplier qualified and registered to offer that service/goods: vendor/supplier should share:
• Articles & Memorandum of Association
• Certificate of Incorporation
• Company income tax clearance certificate
• Tax registration certificate
• Detailed company profile, stating current office address, email and phone numbers, with CV of key staffs
• Audited financials for three years 30%
Technical competence Has the supplier/vendors fully demonstrated ability to carry out the service/deliver the goods? Supplier should:
• Demonstrate the ability to deliver the goods/service
• Share experience for similar works accomplished
• Evidence of least 3 similar jobs successful execution and copies of award letters
• Evidence of firms registration with relevant professional body, or licenses
• Evidence of financial capability, with reference from reputable commercial bank
• Share innovative solutions (if any) 60%
Completeness of submission Did the supplier/vendors comply with the directions outlined in the pre-qualification document? Is their proposal clear, readable and the material easy to follow?
All documents for submission must be transmitted with a covering letter under the firms/company letterheard, bearing among others CAC registration number, contact address, phone and email 10%
Total 100%
9. GENERAL INFORMATION
a. EOI must be English/French language and signed by an official authorized by the bidder
b. EOI submitted after the deadline for submission would be returned unopened;
c. All cost will be borne by the bidders;
d. Suppliers are not allowed to bid for more than one category;
e. AMCOW is not bound to shortlist any bidder and reserves the right to annul the pre-qualification categories
Category 1:
Provision of Office Products (Office supplies, Stationeries, computer consumables and accessories) IT Equipment, Supplies & Services, Power Backup and Power Regulation Equipment
i. Supply of IT equipment (Laptops, desktops, Servers, Routers, Switches, IT Accessories and consumables).
ii. Supply of Original Phones of one or more Brands like Samsung, Huawei, ZTE, Techno and any other.
iii. Repair and maintenance of servers, personal computers and laptops
iv. This involves provision of IT support services at AMCOW Secretariat. Supplier should have qualified people and ability to respond quickly to demands.
v. Supply and maintenance of networking equipment e.g., LAN cabling, Cisco equipment, routers and other accessories. AMCOW occasionally requires Networking equipment and solutions. Supplier should be able to deliver, install and support the equipment. AMCOW is not specific to any Model or Brand.
vi. Supply and Maintenance of deep cycle batteries and accessories, Inverters and solar equipment. Ability to supply and support. AMCOW is not brand specific
vii. Supply and maintenance of UPS equipment, automatic voltage regulators/stabilizers and accessories. Ability to supply and support. AMCOW is not brand specific.
Category 2:
Transport and Travel Related Services
AMCOW will award an initial two-year frame agreement to one or two suppliers for the performance of this service:
1- Ticketing services
2- Events and other ground services.
Requirements: Accredited IATA (International Air Transportation Association) Travel agent duly licensed in Nigeria.
• Have a good track record of serving international organizations, EU institutions, Embassies, Multinational corporations.
• Financial Soundness.
• Good reputation, with no involvement in or suspicion of corrupt or other malicious practices. Employs competent and qualified travel consultants, as evident in their cv.
• Maintains reliable facilities of online bookings/airline reservations.
Category 3:
Promotional materials and publication
i. Preparing conference communications,
ii. Development of documentaries,
iii. Knowledge curation and other KM activities,
iv. Library assistance,
v. Content creation for social media,
vi. Production of branded materials,
vii. Graphic designs,
viii. Videography,
ix. Printing service
Category 4
Simultaneous interpretation, translation services & hiring of interpretation and hybrid meeting equipment