Important Note: Organizations are instructed NOT to submit superfluous materials such as photos, news articles or other attachment that are not requested in this EOI. Any additional materials will not be reviewed.

ICAP at Columbia University, New York is a global health leader since 2003, ICAP was founded at Columbia University with one overarching goal: to improve the health of families and communities.

Together with our partners – ministries of Health, large multilaterals, Health Care providers, and Patients we strive to deliver evidence-based public health interventions; high-quality training programs as well as research to assess impact and support policy.

ICAP’s is currently implementing TMEC/RISE, CQUIN and Global Fund DSD projects funded by USAID, CDC and Bill and Melinda Gates in Nigeria. We are in the process of creating database of prequalified vendors and service providers under different lots for the new fiscal year.

This advert seeks to invite interested vendors/suppliers and service provider (including our current and previous suppliers) to submit a written response (“response”) for the provision of the under listed services to ICAP Nigeria. The solicitation provides prospective vendors with the relevant operational and performance requirements. If your organization is interested, please respond to the eligibility requirement for consideration.

Please note that this is not a Request for Quotation (RFQ) nor a commitment from ICAP Nigeria to fund any organizational that responds by sending an expression of interest. ICAP Nigeria will release a detailed Request for Quotation (RFQ) to only pre-qualified vendors.

EOI-ICAP-CHS-01-22Provision of Car Hire ServicesThe Organization must be able to provide car hire service to ICAP in at least one of the states in Nigeria, with reference to the Abuja, Lagos, Benue, Rivers, Gombe, Kaduna, Niger, Cross Rivers, Akwa Ibom, Adamawa and Taraba States and should have a physical office in Abuja.
EOI-ICAP-SS-02-22Provision of Office Security GuardThe organization must have physical presence in Abuja and will provide professional guards for the country office.They will also be tasked to maintain a vigilant approach to ensure that safety and security of staff and project property.
EOI-ICAP-SS-02B-22Provision of Security ServicesThe organization would advise and report on the security situation in the country including threats and trends that need to be monitored, by providing support to all staff in the areas of security management, security awareness, contingency planning, and security emergencies.
EOI-ICAP-TAS-03-22Provision of Travel agent servicesThe organization would provide booking of local and international travel ticket to ICAP staff and be a reputable organization by duly registered with the Nigerian Civil Aviation Authority (NCAA) and an IATA member. The organization should be able to issue tickets on all Nigerian airlines with no restrictions.
EOI-ICAP-PS-04-22Provision of Printing servicesVendor should be able to provide high quality full black & White and colour printing of books, brochure, booklet, leaflets, folders, letter heads, illustrations, posters, banners, envelopes, souvenirs etc
EOI-ICAP-HS-05-22Provision of Hotel ServicesVendors must be hotels with proof of adequate security measures within and around its vicinity with good capability and financial strength to supply ICAP with hotel accommodation and conference/meeting facilities. Expression are welcomed from hotels in all states of Nigeria with reference to the Abuja, Lagos, Niger, Plateau, Cross river, Akwa Ibom, Kaduna, Katsina, Rivers, Adamawa, Gombe and Taraba states
EOI-ICAP-CS-06-22Provision of catering servicesService provider that can demonstrate sufficient capacity and experience to provide catering services for meetings and trainings. Expressions are welcomed from organizations from all states of Nigeria with reference to Abuja
EOI-ICAP-CIS-07-22Provision of Internet serviceInstallation and maintenance of Internet Connectivity and relevant services with fiber optic internet option and with a physical presence/office in Abuja
EOI-ICAP-SOS-08-22Provision of Stationery and Office SuppliesSupply of stationeries and office consumables (tea Item and cleaning items) to ICAP office in Abuja
EOI-ICAP-SOS-08B-22Provision of Furniture’s and Office equipmentSupply of standard office and furniture and equipment to ICAP office in Abuja
EOI-ICAP-OM-09-22Provision of Office MaintenanceVendors should have the technical expertise and to be available to provide facility maintenance services such as plumbing, carpentry, electric work, repair, and maintenance within 24 hours after receipt of original purchase order.
EOI-ICAP-OICTE-10-22Provision of Office ICT EquipmentBidders should have the ability to provide ICAP with computer hardware and relate the accessories – laptops, TFT Screen, docking stations, servers etc and ICT accessories – date carriers, virtual conference equipment, beamers, network switches, keyboard, webcams, cables, routers, splitters, laptop locks, carrying cases etc
EOI-ICAP-IBS-11-22Provision of Insurance Brokers ServicesICAP is looking for reputable organizations duly registered with the Nigerian Council of Registered Insurance Brokers (NCRIB) and licenced by the National Insurance Commission (NAICOM). Such services and required coverage include but is not limited to, property insurance for building, contents, and mobile equipment, group life and vehicle insurance
EOI-ICAP-HMO-12-22Provision of HMO ServicesExpressions are welcomed from HMOS with contacts in all states of Nigeria with references to the Abuja, Lagos, Niger, Plateau, Cross river, Akwa Ibom, Kaduna, Rivers, Adamawa, Gombe and Taraba States but should have physical office/presence in Abuja to be considered for the provisions of the following service below·        Management of the provision of healthcare services and associated payments for ICAP staff for 24 hours and seven (7) days of the week.·        Management of prompt emergency services and accident situation·        High quality referral system among health service providers across Nigeria·        Provision of medical reports and statistics on usage and coverage·        Advisory on healthcare services such as wellness program, epidemics etc·        Prompt customer service response.
EOI-ICAP-JAN-13-22Provision of Janitorial ServicesVendors would be required to perform ground maintenance, gardening, pest control, garbage collection and disposal and housekeeping services
EOI-ICAP-DIE-14-22Provision of Diesel SupplySupply of Diesel to ICAP office in Nigeria
EOI-ICAP-CSCS-15-22Provision of Courier services and Cold-Chain SuppliesRender courier services and cold chain supply with contacts in all states of Nigeria with reference to the Federal Capital Territory, Lagos, Niger, Plateau, Cross river, Akwa Ibom, Kaduna, Rivers, Adamawa, Gombe and Taraba States and a physical office/presence in Abuja
EOI-ICAP-PCS-16-22Provision of Photography Service CoverageProfessional photography services for ICAP sponsored activities. Service provider must have physical presence in Abuja and must be able to cover ICAP activities in the states.

All organizations expressing their interest should have physical office/presence in Abuja, Nigeria to be considered.

To be eligible for consideration, interested organizations provide following mandatory details:
1. Profile the organization, Certificate of incorporation, Management structure and Board membership
2. Evidence of previous work successfully completed with similar INGOs/NGOs in Nigeria i.e past or existing service level agreements.
3. Evidence VAT registration

1. A technical panel will be constituted to review the EOI, and shortlist organizations based on the criteria listed above
2. Only organizations that satisfy the qualification requirements will be pre-qualified and contacted for services
Interested organizations are encouraged to send in any request for clarification via email to [email protected] not later than 3 working days from the bid closing date

C. Submission of Application/Closing Date
Electronic submissions must be delivered via ICAP procurement dedicated email, on or before due date and time: Email: [email protected]

The EOI Number “EOI-ICAP-“-“-22” should boldly written the top right corner of the Pre-qualification submission envelope, while name of organization expressing its interest should also be clearly written on the rear of the envelope.

Late submissions will not be considered or accepted.

Note: This advertisement shall not be construed a commitment the part of ICAP to appoint any organization nor shall entitle any organization claim any indemnity from ICAP. Importantly, all costs incurred bidders because this process and any subsequent requests for information shall be borne by the bidding organizations. This would include any costs incurred during functional demonstrations and subsequent meetings and negotiations.