Adolescent Girls Initiative For Learning And Empowerment (AGILE) Project-Request For Expressions Of Interest For Monitoring Services Across 11 States


FEDERAL REPUBLIC OF NIGERIA
THE FEDERAL MINISTRY OF EDUCATION
ADOLESCENT GIRLS INITIATIVE FOR LEARNING AND EMPOWERMENT (AGILE) PROJECT SELECTION OF A THIRD PARTY MONITORING (TPM) FIRM
REQUEST FOR EXPRESSIONS OF INTEREST

The Federal Government of Nigeria (FGN) has received financing from the World Bank for the Adolescent Girls Initiative for Learning and Empowerment (AGILE) Project.
The Project Development Objective is to improve secondary education opportunities for adolescent girls in targeted areas in the implementing states.

The AGILE Project intends to engage the services of a Third-Party Monitoring (TPM) Firm to provide necessary monitoring services and verify the completion of works and services executed across the eleven (11) participating States for a period of two (2) years.

Objective: The objective of the assignment is to appoint a firm as a Third-Party Monitor (TPM) to provide necessary monitoring services and verify the completion of works and services executed across the seven participating States in the AGILE Project of Borno, Ekiti, Kaduna, Kano, Katsina, Kebbi, Plateau (seven (7) initials States), and Adamawa, Bauchi, Gombe, Jigawa, Kogi, Kwara, Nasarawa, Niger, Sokoto, Yobe and Zamfara for (eleven (11) Additional Financing States) as outlined in Results Framework of the Program Appraisal Document (PAD), the Program Implementation Manual (PIM), and all other relevant project documents for a period of two (2) years…

SCOPE OF WORK:
The scope of work of the TPM includes but not limited to the following:
• Prepare and submit an inception report, including a methodology with the digital tools/instruments to be used for data collection and data management that are suitable for hard-to-supervise areas.
• Perform the TPM of the project identifying issues with quality, pace of progress, quantity, and suggest mitigations on a monthly basis. The TPM processes and exercise will consider each state’s peculiarity in terms of quantum and type of intervention approved for each state in the Project Appraisal Document (PAD) and Project Implementation Manual (PIM).
• Visit construction sites to review physical and financial progress of all construction being funded under the project and pay specific attention to standards, as stipulated in the school construction/renovation manual and the quality of construction and deviations, if any. Special monitoring will be conducted on School Improvement Grant (SIG), including the efficient and transparent allocation of contracts, use of funds by School-Based Management Committees (SBMC) and execution of activities.
• Monitor the provision of life-skills and digital-skills training programmes in selected schools.
• Monitor the provision of conditional cash transfer to project beneficiaries.
• Monitor all project activities across components and sub-components as contained in the PAD and PIM.
• Conduct the final verification of project civil works and other key intermediate outputs on the result framework, specifying if they have been completed and delivered according to the specifications both in terms of quality and quantity.
• Prepare and submit to the draft and client final verification reports.

TASKS/ACTIVITIES AND RESPONSIBILITIES
a. Develop an inception report stating the understanding of the project and a detailed work plan, including the team structure, roles, and activities to be performed during the first 24 months. These documents will include a methodology and digital tools/instruments to be used for data collection and data management. Additionally, it will contain the criteria for the ongoing monitoring and final verification/ of the activities and outputs covered under the project;
b. Produce TPM templates for monitoring reports (monthly and quarterly), the client final verification reports, and their integration to the offline/online platform, by using ICT solutions for each subcomponent of the project (such as GEMS, Iterative Beneficiary Monitoring, etc.);
c. Create a Management Information System (MIS), which would work as an online/offline monitoring platform and allows record TPM findings, completion of works and services executed by the project, issues, and mitigation proposals on real time basis, by integrating with selected ICT solutions. The MIS would also allow secured access to States for reviewing and uploading of mitigations for TPM consideration and approval:
d. Conduct practical training workshops in the use of the TPM digital monitoring platforms to the NPCU and SPIUS;
e. Conduct a comprehensive TPM exercise to assess the timely and proper execution of the Project, as well as its effectiveness and efficiency towards achieving the PDO and PDO indicators, as included in the PAD and PIM, Additional specific tasks are included in Annex 1;
f. Conduct monthly meetings with M&E Officers from the NPCU and SPIUs to review TPM findings and propose mitigation actions; and
g. Produce Quarterly and Six-monthly progress reports, including a summary, the state of the project implementation with recommendations for policymakers, and a list of finalized and verified works and services. Present reports before the NPCU and the World Bank.

Method of Application/Submission of EOIs:
Interested Consultants should submit Expression of Interest detailing the following information as basis for pre-qualification:
• Profile of firm/consortium including ownership structure and role of each corporate entity with full contact details of each firm; (i.e. clearly demonstrate/prove the legal name, as well as demonstrate a clear understanding of the assignment).
• Proof of valid registration (i.e. certificate of incorporation with CAC) in the last 5-10 years plus; PenCom, ITF, NSITF, IRR valid till 31″ December, 2024. This is required only from local consultants and not from international consultants. TCC is required from both local and International Consultants.
• Sworn Affidavit: (i) disclosing whether or not any officer of the relevant committees of the Federal Ministry of Education or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars; (ii) that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• Evidence of being a provider of expert M&E, MIS and operational research services with demonstrable years/projects experience in, preferably, Nigeria or Africa or in developing countries.
• Proven experience in providing technical support and advisory services to project M&E units at Federal and State PIUs or equivalent, including good practices for greater transparency and improved governance, and developing M&E Systems to ensure that M&E is operational early in the project.
• Track records in at least 3 projects financed by international development organizations (The World Bank, AfDB, DfID etc.) during the last 5-10 years by providing TPM services including project implementation monitoring according to the project result matrix (including performance indicators for all activities, outcome, and objective, as well as means of verification). TPM services shall also include beneficiary’s assessment and monitoring at project communities and LGAs.
• Evidence of experience required in the fields of M&E with bias in TPM and planning studies of not less than 10 years.
• Proven high level of ICT4D proficiency including database management. Ability to set up and use online platforms such as Microsoft teams, Webex, skype for business, etc.

The full Terms of References (TORs) for this assignment can be accessed through the link below:
https://agileproject.education.gov.ng/media/resources/terms-of-reference-for-the-engagement-of-a-third-party-monitoring-tpm-firm/

The attention of interested Consultants is drawn to Annex iv of the Procurement Regulations for IPF Borrowers dated July 2016 and revised November 2017, revised August 2018 and 2020.

Consultants may associate with other firms in the form of a joint venture or a sub consultancy to enhance their qualifications. The Consultant will be selected in accordance with the Quality and Cost Based Selection (QCBS) Method set out in the Procurement Regulations for IPF Borrowers dated July 2016 and revised November 2017, revised August 2018 and 2020, available on www.worldbank.org/procure

Further information can be obtained at the address below during office hours 9.00 am to 4.00 pm, Monday through Friday (except public holidays) on Phone No. +234-09050153632, E-mail: [email protected] and Phone No. +234-8034791858; E-mail: [email protected]

Expressions of Interest shall be in English and should not be more than thirty (30) pages and must be submitted in four (4) hard copies (One original and three copies plus one Flash drive/CD Rom), in a sealed envelope clearly marked “Expressions of Interest as AGILE Third-Party Monitoring (TPM) Firm”.

Expressions of interest must be delivered to the address below in person or by courier mail, not later than 3:00pm on Tuesday, June 25, 2024.

The National Project Coordinator,
Adolescent Girls Initiative for Learning and Empowerment (AGILE) Project,
Federal Ministry of Education Annex,
Ground Floor, Plot 245,
Samuel Adesujo Ademelegun street,
Central Business District,
Abuja, Nigeria.
Attention:
Muktar Uba +234-8034791858 Email: [email protected]

The Expression of Interest will be opened immediately after the deadline for submission 3:00pm on Tuesday, June 25, 2024,

Only short-listed Consultants will be invited later for further participation in the procurement process.
The Federal Ministry of Education is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.