CARE BEST INITIATIVE NATIONAL CALL FOR TENDER 

Tender Number: CBI/NHF/HEALTH/JUN/2022/002 

Care Best Initiative is requesting through this tender a company to provide detailed written  quotations for the supply of delivery kits. 

The submission for this tender should include: 

∙ An original copy of the bid 

∙ All documents (including this tender document) filled in English, signed and stamped  (every page) by the bidder 

∙ A written quotation (on company letterhead) including all the product specifications, the  price per unit, and total price. 

∙ A letter of introduction on company letterhead. 

∙ An ID copy of the company legal representative; preferably an international Passport,  voters card, National ID, car driver’s license 

∙ A registration document/certification/quality certificate from the relevant government  agency, copy of his registration at the relevant Chamber of Commerce. 

∙ Evidence of tax registration and most recent tax clearance certificate 

Note for bidders: 

∙ Delivery will be made at CBI warehouse in Damaturu, Yobe State. 

∙ Quote validity and lead time should be clearly stated 

∙ A copy of company registration documents and license are included 

∙ On request, samples of the items should be available for delivery to Care Best Initiative within 24-48 hours. Each sample should be labeled clearly with the bidder’s company  name. Bidder should be able to provide samples to Care Best Initiative’s office in  Damaturu, Yobe State.  

∙ Bidders are welcome to offer more than one type/size/exact specification of each item listed  in the table below, at different prices. This may be favorable to your quotation owing to  expected changes in identified demand. In that case, you may provide different offer forms  for each item. 

∙ In case of making an error when writing the prices, please discard the page. Any alterations  including the use of correction fluid will render your offer invalid. 

∙ Queries and request for clarification of the specification can be made by E-mail to [email protected] copying [email protected] – up to two full  working days may be required for a response – or by Telephone +2349154692355. 

∙ Payment will be performed in Nigerian Naira (NGN) hereby selected as the contractual  currency for this tender.

CARE BEST INITIATIVE 

CBI/NHF/HEALTH/JUN/2022/002 

∙ Payments from Care Best Initiative to the successful candidate will be done through bank  transfer or cheque within Care Best Initiative premises.  

∙ Care Best Initiative reserves the right to contact previous organization with who the bidder  has worked and any financial or security authority for verification. 

SELECTION CRITERIA  

A technical analysis will be conducted by CBI for the bidder’s selection based on these criteria  detailed below and ranked in order of importance. 

1. QUALITY/TECHNICAL SPECIFICATION 

Quality/technical specification will be the first criteria to be considered by CBI to select a  vendor. The technical check will be based on FAIL/PASS criteria. If a supplier does not  meet the minimum standards of quality. CBI will not consider the offer. 

2. PRICE REASONABLENESS 

The price will be the second criteria to be considered by CBI to select the most competitive  supplier. Tenderers must quote in Nigerian Naira (NGN) as the contract currency shall be  in NGN. 

3. LEAD TIME  

Preference will be given to suppliers proposing short and relevant lead time. 4. PAST EXPERIENCES 

Preference will be given to suppliers with proof of previous experience preferably with  local or International Organizations. (e.g similar value contracts, work in similar  operational areas, etc.). 

GENERAL CONDITIONS:  

1. The closing date of this tender is fixed on 14/06/2022 at Yobe office at the following  address: 

CARE BEST INITIATIVE OFFICE 

PLOT 38-39 HOUSE OF ASSEMBLY SHOP 

BESIDE ZAID PHARMACY  

MAIDUGURI ROAD. 

DAMATURU,  

YOBE STATE. 

and/or [email protected] copying [email protected] 

2. Tenderers will fill, sign, stamp and return the Offer form according to CBI’s format. 3. Tenderers will sign and return all pages of the Product Specifications for which they apply.  4. The offer to the call for tender will not result in the award of a contract. 5. All prices should be in NGN.

CARE BEST INITIATIVE 

CBI/NHF/HEALTH/JUN/2022/002 

6. The offer must be submitted to CBI procurement tender box in a sealed envelope with the  mention “CBI/NHF/HEALTH/JUN/2022/002” not to be opened before 15^th June, 2022 at 2:00  pm local time’’ and the purpose of the offer or by email to [email protected] copying  [email protected]. 

7. Unsealed envelopes late offers will not be considered.  

8. Quantities are indicative and are subject to change. 

9. CBI will accept one final offer from each company that participates in the Tender. If a vendor  wishes to submit an updated offer, after submitting their first offer but before the closing date, this  should be clearly marked in the email.  

10. Each Bid shall include a unique company name, representative and signature, phone number,  and email address. Any similarities could result in rejecting the bid.  

11. Company Stamps should be unique, and the company name should be included in the Stamp,  and any information contained in the stamp should be unique to the company submitting the offer.  

12. THE OFFER WILL NOT BE CONSIDERED ELIGIBLE IF: 

∙ White ink is used, price correction by hand.  

∙ All papers are not signed and stamped. 

∙ Electronic stamp and signature is used. 

To ensure that funds are used exclusively for humanitarian purposes and in accordance with  donors’ compliance requirements, all contract offers are subject to the condition that contractors  do not appear on anti-terrorism lists in line with CBI donor compliance policy. To this end, CBI reserves the right to carry out anti-terrorism checks on contractor, its board members, staff,  volunteers, consultants, financial service providers and sub-contractor.  

NOTE: CBI adopts a zero tolerance approach towards corruption and is committed to respecting  the highest standards in terms of efficiency, responsibility and transparency in its activities. In  particular, CBI has adopted a participatory approach to promote and ensure transparency within  the organization and has set up a complaint focal point via a specific e-mail address [email protected]. As such, if you witness or suspect any unlawful, improper or  unethical act or business practices (such as soliciting, accepting or attempting to provide or accept  any kickback) during the tendering process, please send an e-mail to  [email protected]

CARE BEST INITIATIVE 

CBI/NHF/HEALTH/JUN/2022/002 

BIDDER OFFER FORM

Date: ________________________. 

Tender number: CBI/NHF/HEALTH/JUN/2022/002 

To be filled by Bidder (COMPULSORY) 

Details of Bidding Company:  

1. Company Name: _____________________________________________________________ 2. Company Authorized Representative Name: ______________________________________ 3. Company Registration No: ____________________________________________________ 

4. Company Specialization: _____________________________________________________ 5. Mailing Address: ____________________________________________________________ a. Contact Numbers: Mobile No: __________________________________________________ b. E-mail Address: _____________________________________________________________ 

I undersigned __________________________________________, agree to provide CBI, non profit NGO, with items answering the following specifications, according to the general conditions  and responsibilities that I engage myself to follow. 

PLEASE COMPLETE THE FOLLOWING TABLE: NOTE THAT ALL ITEM PRICES  SHOULD BE FILLED. IN CASE, SOME ITEMS ARE NOT QUOTED, CBI WILL NOT  CONSIDER THE OFFER. 

CARE BEST INITIATIVE 

CBI/NHF/HEALTH/JUN/2022/002 

BIDDER’S COMMENTS/REMARKS:  

1.____________________________________________________________________________ 2.___________________________________________________________________________ 

DELIVERY CONDITIONS GUARANTEED BY THE BIDDER: 

…………………………………………. Days for 100% of the supply/services 

CARE BEST INITIATIVE 

CBI/NHF/HEALTH/JUN/2022/002 

BIDDER’S TERMS AND CONDITIONS:  

1. Validity of the offer: _______________________  

2. Terms of delivery: _______________________  

Name of Bidder’s Authorized Representative: ________________________ Authorized signature and stamp: ________________________  Date: ________________________