IOM
REQUEST FOR QUOTATION (RFQ) FOR EQUIPMENT FOR IOM ICRS OFFICE, OPSC CAMP GOMBE
REQUEST FOR QUOTATION (RFQ)
RFQ Reference: NG10-22-266 Date: 29 September 2022
SECTION 1: REQUEST FOR QUOTATION (RFQ) for Equipment for IOM ICRS Office, OPSC Camp
Gombe.
This Request for Quotation comprises the following documents:
Section 1: This request letter
Section 2: RFQ Instructions and Data
Annex 1: Schedule of Requirements
Annex 2: Quotation Submission Form
Annex 3: Technical and Financial Offer
When preparing your quotation, please be guided by the RFQ Instructions and Data. Please note that
quotations must be submitted using Annex 2: Quotation Submission Form and Annex 3 Technical and Financial
Offer, by the method and by the date and time indicated. It is your responsibility to ensure that your quotation
is submitted on or before the deadline. Quotations received after the submission deadline, for whatever
reason, will not be considered for evaluation.
Thank you and we look forward to receiving your quotations.
Approved by:
IOM Abuja Tenders
2
SECTION 2: RFQ INSTRUCTIONS AND DATA
Deadline for the Submission
of Quotation
11th October 2022
If any doubt exists as to the time zone in which the quotation should be submitted,
refer to http://www.timeanddate.com/worldclock/.
Method of Submission Quotations must be submitted as follows:
☒ Email to [email protected]
Cost of preparation of
quotation
IOM shall not be responsible for any costs associated with a Supplier’s preparation
and submission of a quotation, regardless of the outcome or the manner of
conducting the selection process.
Supplier Code of Conduct All prospective suppliers must read the UN Supplier Code of Conduct and
acknowledge that it provides the minimum standards expected of suppliers to the
UN. The Code of Conduct, which includes principles on labour, human rights,
environment and ethical conduct may be found at: Supplier Code of Conduct
(ungm.org).
Conflict of Interest UN encourages every prospective Supplier to avoid and prevent conflicts of interest,
by disclosing to UN if you, or any of your affiliates or personnel, were involved in the
preparation of the requirements, design, specifications, cost estimates, and other
information used in this RFQ.
General Conditions of
Contract
Any Purchase Order or contract that will be issued as a result of this RFQ shall be
subject to the IOM General Conditions of Contract for provision of
goods/services/transportation/medical services available at
https://www.iom.int/do-business-us-procurement.
Eligibility Bidders shall have the legal capacity to enter into a binding contract with IOM and to
deliver in the country, or through an authorized representative.
Currency of Quotation Quotations shall be quoted in Nigerian Naira
Duties and taxes The International Organization for Migration is exempt from all direct taxes, except
charges for public utility services, and is exempt from customs restrictions, duties,
and charges of a similar nature in respect of articles imported or exported for its
official use. All quotations shall be submitted net of any direct taxes and any other
taxes and duties, unless otherwise specified below:
All prices shall:
☒ be exclusive of VAT and other applicable indirect taxes
Language of quotation and
documentation including
catalogues, instructions and
operating manuals
English Language
Documents to be submitted Bidders shall include the following documents in their quotation:
☒ Annex 2: Quotation Submission Form duly completed and signed
☒ Annex 3: Technical and Financial Offer duly completed and signed and in
accordance with the Schedule of Requirements in Annex 1
☒ Technical sheet of item bidded for
Quotation validity period Quotations shall remain valid for 30 days from the deadline for the Submission of
Quotation.
Price variation No price variation due to escalation, inflation, fluctuation in exchange rates, or any
other market factors shall be accepted at any time during the validity of the
quotation after the quotation has been received.
Partial Quotes ☒ Not permitted
Payment Terms ☒ 100% within 30 days after receipt of goods, works and/or services and
submission of payment documentation.
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Contact Person for
correspondence,
notifications and
clarifications
Focal Person: IOM Abuja Tenders
E-mail address: [email protected]
Attention: Quotations shall not be submitted to this address but to the address for
quotation submission above.
Clarifications Please send all request for clarification through [email protected]
Evaluation method ☒The contract will be awarded to the lowest price substantially compliant offer
Evaluation criteria ☒Full compliance with all requirements as specified in Annex 1
☒Full acceptance of the General Conditions of Contract
☒Comprehensiveness of after-sales services
☒Earliest Delivery /shortest lead time
Right not to accept any
quotation
IOM is not bound to accept any quotation, nor award a contract or Purchase Order
Right to vary requirement at
time of award
At the time of award of Contract or Purchase Order, IOM reserves the right to vary
(increase or decrease) the quantity of services and/or goods, by up to a maximum
25% of the total offer, without any change in the unit price or other terms and
conditions.
Policies and procedures This RFQ is conducted in accordance with Policies and Procedures of IOM
UNGM registration IOM is encouraging all suppliers to register at the United Nations Global Marketplace
(UNGM) website at www.ungm.org. The Bidder may still submit a quotation even if
not registered with the UNGM, however, if the Bidder is selected for Contract award
of USD 100,000 and above, the Bidder is recommended to register on the UNGM
prior to contract signature. For vendors who do not have the technical means to
register in UNGM, the UNGM has implemented an assisted vendor registration
functionality that allows IOM procurement personnel to add local vendors to the
UNGM.
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ANNEX 1: SCHEDULE OF REQUIREMENTS
Technical Specifications for Goods:
Item No Minimum technical requirements Unit Quantity
1
8KVA Petrol Generator key starter (Vendor should note that only
one generator specification will be considered for delivery)
Each
1
2
10KVA Petrol Generator key starter (Vendor should note that only
one generator specification will be considered for delivery)
Each
1
3
15KVA Petrol Generator key starter (Vendor should note that only
one generator specification will be considered for delivery)
Each
1
4 1.5HP Air Conditioner with Installation Each 1
5 Single door small refrigeratorHR-134AS Silver RG Each 1
6 CWAY water dispenser with bottle Each 1
7 Multi-purpose photo copier Each 1
8 White board/ Notice board medium size Each 1
9 Medium size cash safe locker with two keyholes Each 1
10
Delivery Cost to Gombe Mallam Sidi Barracks (10-20KM from Gombe
Town)
Each
1
Delivery Requirements
Delivery Requirements
Delivery date and time Bidder shall deliver the goods within the delivery period stipulated in the bid After PO
signature.
Exact Address(es) of
Delivery Location(s)
OPSC Gombe Camp at Mallam Sidi Gombe State_ Located between 10-20KM from Gombe
Town
Warranty Period Kindly state in the Bid document where Applicable Only
5
ANNEX 2: QUOTATION SUBMISSION FORM
Bidders are requested to complete this form, including the Company Profile and Bidder’s Declaration, sign it and return it
as part of their quotation along with Annex 3: Technical and Financial Offer. The Bidder shall fill in this form in accordance
with the instructions indicated. No alterations to its format shall be permitted and no substitutions shall be accepted.
Name of Bidder:
RFQ reference: Date:
BIDDER’S DECLARATION OF CONFORMITY1
Yes No
☐ ☐ On behalf of the Supplier, I hereby represent and warrant that neither the Supplier, nor any person
having powers of representation, decision-making or control over it or any member of its
administrative, management or supervisory body, has been the subject of a final judgement or final
administrative decision for one of the following reasons: bankruptcy, insolvency or winding-up
procedures; breach of obligations relating to the payment of taxes or social security contributions;
grave professional misconduct, including misrepresentation, fraud; corruption; conduct related to a
criminal organisation; money laundering or terrorist financing; terrorist offences or offences linked to
terrorist activities; child labour and other trafficking in human beings, any discriminatory or exploitative
practice, or any practice that is inconsistent with the rights set forth in the Convention on the Rights of
the Child or other prohibited practices; irregularity; creating or being a shell company.
☐ ☐ On behalf of the Supplier, I further represent and warrant that the Supplier is financially sound and duly
licensed.
☐ ☐ On behalf of the Supplier, I further represent and warrant that the Supplier has adequate human
resources, equipment, competence, expertise and skills necessary to complete the contract fully and
satisfactorily, within the stipulated completion period and in accordance with the relevant terms and
conditions.
☐ ☐ On behalf of the Supplier, I further represent and warrant that the Supplier complies with all applicable
laws, ordinances, rules and regulations.
☐ ☐ On behalf of the Supplier, I further represent and warrant that the Supplier will in all circumstances act
in the best interests of IOM.
☐ ☐ On behalf of the Supplier, I further represent and warrant that no official of IOM or any third party has
received from, will be offered by, or will receive from the Supplier any direct or indirect benefit arising
from the contract.
☐ ☐ On behalf of the Supplier, I further represent and warrant that the Supplier has not misrepresented or
concealed any material facts during the contracting process.
☐ ☐ On behalf of the Supplier, I further represent and warrant that the Supplier will respect the legal status,
privileges and immunities of IOM as an intergovernmental organization.
☐ ☐ On behalf of the Supplier, I further represent and warrant that neither the Supplier nor any persons
having powers of representation, decision-making or control over the Supplier or any member of its
administrative, management or supervisory body are included in the most recent Consolidated United
Nations Security Council Sanctions List (the “UN Sanctions List”) or are the subject of any sanctions or
other temporary suspension. The Supplier will immediately disclose to IOM if it or they become subject
to any sanction or temporary suspension.
1
This form is mandatory to fill in and sign by every vendor who submits quotation
6
Yes No
☐ ☐ On behalf of the Supplier, I further represent and warrant that the Supplier does not employ, provide
resources to, support, contract or otherwise deal with any person, entity or other group associated with
terrorism as per the UN Sanctions List and any other applicable anti-terrorism legislation.
☐ ☐ On behalf of the Supplier, I further represent and warrant that, the Supplier will apply the highest ethical
standards, the principles of efficiency and economy, equal opportunity, open competition and
transparency, and will avoid any conflict of interest.
☐ ☐ On behalf of the Supplier, I further represent and warrant that the Supplier undertakes to comply with
the Code of Conduct, available at https://www.ungm.org/Public/CodeOfConduct.
☐ ☐ It is the responsibility of the Supplier to inform IOM immediately of any change to the information
provided in this Declaration.
☐ ☐ On behalf of the Supplier, I certify that I am duly authorized to sign this Declaration and on behalf of
the Supplier I agree to abide by the terms of this Declaration for the duration of any contract entered
into between the Supplier and IOM.
☐ ☐ IOM reserves the right to terminate any contract between IOM and the Supplier, with immediate effect
and without liability, in the event of any misrepresentation made by the Supplier in this Declaration.
Signature:
Name:
Title:
Date:
7
ANNEX 3: TECHNICAL AND FINANCIAL OFFER – GOODS
Bidders are requested to complete this form, sign it and return it as part of their bid along with Annex 2: Quotation
Submission Form. The Bidder shall fill in this form in accordance with the instructions indicated. No alterations to its
format shall be permitted and no substitutions shall be accepted.
Name of Bidder:
RFQ reference: Date:
Currency of the Quotation: NGN Nigerian Naira
Item
No
Description UOM Qty Unit price Total price
1
8KVA Petrol Generator key starter (Vendor
should note that only one generator
specification will be considered for delivery)
Each
1
2
10KVA Petrol Generator key starter (Vendor
should note that only one generator
specification will be considered for delivery)
Each
1
3
15KVA Petrol Generator key starter (Vendor
should note that only one generator
specification will be considered for delivery)
Each
1
4 1.5HP Air Conditioner with Installation Each 1
5
Single door small refrigeratorHR-134AS Silver
RG
Each
1
6 CWAY water dispenser with bottle Each 1
7 Multi-purpose photo copier Each 1
8 White board/ Notice board medium size Each 1
9 Medium size cash safe locker with two keyholes Each
1
10
Delivery Cost to Gombe Mallam Sidi Barracks (10-
20KM from Gombe Town)
Each
1
Total Price
Transportation Price
Total Final and All-inclusive Price
8
Compliance with Requirements
You Responses
Yes, we will
comply
No, we
cannot
comply
If you cannot comply, pls. indicate
counter proposal
Minimum Technical Specifications ☐ ☐
Delivery Term (INCOTERMS) ☐ ☐
Delivery Lead Time ☐ ☐
Warranty and After-Sales Requirements ☐ ☐
Validity of Quotation ☐ ☐
Payment terms ☐ ☐
Other requirements [pls. specify] ☐ ☐
Other Information:
Estimated weight/volume/dimension of the
Consignment:
Country/ies of Origin:
I, the undersigned, certify that I am duly authorized to sign this quotation and bind the company below in event that
the quotation is accepted.
Exact name and address of the company
Company Name
Address:
Phone No.:
Email Address:
Authorized Signature:
Date:
Name:
Functional Title of Authorised
Signatory:
Email Address: