REQUEST FOR PRICE QUOTES/RFQ #.
JOHN SNOW INC. (JSI)-INTEGRATED PROJECTS PROJECT, NIGERIA.
JSI-M-RITE-2022-08-01 (SUPPLY AND CONFIGURATION OF LAPTOPS (10 UNITS) & DESKTOP-1 UNIT)
JSI has partnered to strengthen the Nigerian health system since 1988. Today we are helping to strengthen market systems for family planning and HIV commodities in the public and private sectors. Taking a total market approach (TMA) to HIV prevention, condoms, lubricants, HIV self-testing, and PrEP, JSI is engaging the private sector and building their capacity to improve access to HIV prevention commodities.
Issuance Date: August 11th 2022
Closing Date: August 17th 2022
Request for Price Quotes/RFQ #. John Snow Inc. (JSI)-Integrated Projects Project,
Nigeria.
Request for Quotation (RFQ)
THIS IS NOT A CONTRACT. IT IS FOR INFORMATION PURPOSES ONLY.
RFQ Number: JSI-M-RITE-2022-08-01 (Supply and Configuration of Laptops (10
units) & Desktop-1 unit)
Equipment) Date: August 11, 2022
Reply to: [email protected]
Specifications: Laptops(10 units) Laptop:
● 5th Generation Intel® Core™ i5-5300U (2 Core, 3M cache,
Base 2.3GHz, up to 2.90GHz)
● Intel HD Graphics 5500
● 8GB, 1600MHz, DDR3 Non-ECC
● 12.5″ HD (1366 x 768), 1280 x 720 Camera, Non-Touch
● Internal wireless local area network (WLAN), Bluetooth 4.0
● 256GB SSD 2.5inch SATA Drive
● Single Point Keyboard US-English with backlight
● 4-cell Lithium Polymer battery with ExpressCharge
● 65W AC Adapter
● Win 10 Pro 64 English, French, Spanish
Specifications: Desktop(1 units) Desktop:
■ 4th Generation Intel Core i5-4670 (4 Core, 6 MB Intel® Smart
Cache, 3.4GHz up to 3.8GHz)
■ Intel® UHD Graphics 4600
■ 8GB, 1333 MHz, DDR3 Non-ECC
■ 256GB SSD SATA Drive
■ No Wireless LAN Card
■ 8x DVD+/-RW Optical Disk Drive
■ Win 10 Pro 64 English, French, Spanish
■ 3 Years ProSupport with Next Business Day Onsite Service
Other Items
installation/configuration
Antivirus original, Adobe Acrobat Pro, MS Office original License
and others
Vendor’s Expected Delivery
Date:
One week from the acknowledgment of a Purchase
Order (PO)
Delivery Location:
JSI Nigeria Office, 9 Adamu Ciroma Cresent, Jabi District, Abuja.
RFQ Closing Date: August 17th , 2022
Terms and conditions of the solicitation
A. NOTICE OF NON-BINDING SOLICITATION
Issuance of this solicitation does not constitute an award commitment on the part of John Snow
Inc. (JSI) Nigeria, nor does it commit John Snow Inc. (JSI), Nigeria to pay for any costs incurred
in the preparation or submission of the price quotes. John Snow Inc. (JSI), Nigeria reserves the
right to reject any offers if such action is considered to be in the best interest of the projects.
Contract
John Snow Inc. (JSI), Nigeria reserves the right to issue Purchase Orders to multiple vendors.
The Purchase Order, once accepted by the bidder, becomes a binding contract, including the
content of JSI Standard Terms and Conditions, e.g., Anti-human Trafficking and Child
Safeguarding Provisions.
Invoicing and Payment
Payment will be made according to Article 6 of the JSI standard Purchase Order terms and
conditions (see attached). Please note that the final payments are subject to 5% withholding
tax.
Number of Quotations per Bidder
If so desired, firms may submit one or more alternative quotations
per delivery location.
JSI hereby reserves the right to reject bids received in response to this RFQ and is in no way
bound to accept any proposal. JSI additionally reserves the right to negotiate the substance of
the finalists’ proposals, including the option of accepting partial components of a proposal if
appropriate. Quantities may be subject to change. Once a bid or partial quantity of a bid is
accepted and confirmed with an order, failure to provide the goods in a timely way –except for
force majeure- will be considered a failure to perform in accordance with this tender and with
JSI’s standard contract terms and conditions.
B. CONFIDENTIALITY
All information provided as part of this RFQ must be treated as confidential. In the event that
any information is inappropriately released, JSI will seek appropriate remedies as stated in the
attached Terms and Conditions.
The content of proposals, discussions –including but not limited to email exchanges-, and all
information received in response to this RFQ will be held strictly confidential, except as
otherwise noted.
C. COMMUNICATION
All communications regarding this solicitation shall be directed to the appropriate parties at JSI.
Contacting third parties involved in the project, the review panel, or any other party may
constitute a conflict of interest, and could result in disqualification of the proposal.
D. ACCEPTANCE
Award of a proposal does not imply acceptance of its terms and conditions. JSI reserves the
option to negotiate the final terms and conditions. JSI additionally reserves the right to
negotiate the substance of the finalists’ proposals, as well as the option of accepting partial
components of a proposal if deemed appropriate.
E. RIGHT TO FINAL NEGOTIATIONS
JSI reserves the option to negotiate on the final costs and final scope of work and also reserves
the option to limit or include third parties at JSI’s sole and full discretion in such negotiations.
F. THIRD-PARTY LIMITATIONS
JSI does not represent, warrant, or act as an agent for any third party as a result of this
solicitation. This solicitation does not authorize any third party to bind or commit JSI in any way
without JSI’s express written consent by duly authorized Senior Management staff.
G. REVIEW PROCESS
The review process will involve a review panel with participants from JSI. It may, at JSI’s
discretion involve other entities as determined necessary.
H. PROPOSAL VALIDITY
The quotes shall be valid for 90 days after submission.
Please send questions on the RFQ, in one email to
[email protected]
Bidders are expected to submit a signed financial bid in NGN with the company letterhead paper
with the following:
Detailed description of item and brands as specified above. You may quote for other
brands; however, the specified brands are preferred.
Country of origin or manufacture of each item
Unit Cost and total cost of items
Cost of Installation accessories per location (17 locations)
Cost of Installation& Delivery per location (17 Locations)
Delivery period
Validity of quotation
Warrant period as applicable
All bids must be received, electronically at the following email address no later than August
17h,
- [email protected]
VIII. ATTACHMENTS
A. TERMS AND CONDITIONS OF THE PURCHASE ORDER
Attached is a list of JSI’s standard purchase order terms and conditions.
Sincerely,
Procurement Team,
JSI Research & Training Institute, Inc., Nigeria